Unique insights into Apps and Audiences in Power BI
- Brunner_BI
- Jul 19
- 2 min read
Apps are probably the best way to distribute content across an organization in Power BI. What if we want to see what is going on with Apps all across our company though?
There are a few APIs available to help (Fabric admin required)
1) Admin - Apps GetAppsAsAdmin
This returns all Apps in our tenant with some basic info
2) Admin - Apps GetAppUsersAsAdmin (Fabric admin required)
This gives us all the users that have been assigned to the App
Audiences are an addition to Apps to segregate who should view content (we can add multiple reports to an App and then split those among Audiences)
To find out who is assigned to which Audience, there are no API calls available.
A cool feature in Measure Killer Tenant Analysis is the Apps tab
The "Armageddon Workspace" App is shown as an example.
The best part is that I can see every Audience and which reports are exposed and even the user or security group assigned to that Audience.
There is also some other interesting information like how often the App has been consumed (opens 30 days) and we also can see that by report obviously.
One of the best features of this section is the "Original name" (which shows the name of the report in the workspace).
We can rename reports inside the App to anything we want. I saw a client with about 15 Power BI reports inside an App and most of them were renamed and it was really hard for me to figure out which of the App reports is the one in the workspace (since they had different names). I had to manually use the reportIDs and it was a lot of work.
If you want to try out this feature either as a tenant admin or just with your workspace-level access you can request a free trial and get started.